Contractor Invoice Template

How to use the contractor invoice template

1. STEP 01Fill in your contracting business name, address, and client details.
2. STEP 02Itemise labour, materials, and equipment costs with quantities and rates.
3. STEP 03Apply tax rates and discounts to match your contractor agreement.
4. STEP 04Generate and download your contractor invoice as a print-ready PDF.

About the Contractor invoice template

Frequently asked questions

What should a contractor invoice include?

A contractor invoice should list your business name, licence number (if applicable), the client's details, a unique invoice number, the date issued, itemised line items for labour and materials, applicable taxes (VAT, GST, or sales tax), the total amount due, and your payment terms. Including a brief description of the work completed helps avoid disputes.

Should I charge tax on contractor invoices?

Yes, if you are VAT or GST registered. In the US, whether you charge sales tax on labour depends on the state — some states tax installation services, others do not. Materials are generally taxable. Blank Invoice Maker lets you add any number of tax rates so your invoice always reflects the correct totals.

Can I separate materials and labour on a contractor invoice?

Absolutely. Blank Invoice Maker lets you add as many line items as needed. Simply add separate rows for each labour task and each material cost. This level of detail is often required by clients and makes it easier to justify your charges if questions arise.

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